Executive Assistant to CEO / in San Leandro, California
JOB REFERENCE NUMBER: 2670
POSTED ON Oct 1, 2026 — Executive Assistant to CEO BY POCKETBOOK AGENCY
We are seeking an organized, personable, and highly proactive Executive Assistant to support the CEO of a fast-growing defense tech startup based in San Leandro, CA. This individual will serve as a key point of contact for day-to-day office and executive operations. This person will own core administrative responsibilities while helping create a polished, welcoming, and highly functional experience for employees, executives, customers, and visitors.
Over time, this role will expand beyond traditional administrative support to include recruiting coordination, event planning, and customer and visitor experience. The ideal candidate is a versatile generalist who enjoys wearing multiple hats, takes initiative, and is excited to grow with a rapidly evolving organization.
Responsibilities
Schedule: Onsite 5 days/week
Compensation and benefits: Up to $150k base + benefits.
Pocketbook Agency is acting solely as a recruiting and placement firm for this position and is not the employer of record for this role unless otherwise explicitly stated. All hiring decisions, compensation, benefits, and employment terms are determined by the client employer. By applying, you acknowledge that submission of an application does not guarantee placement or employment.
Pocketbook Agency is an equal opportunity recruiting firm and does not discriminate in its recruiting, screening, or placement practices based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.
Over time, this role will expand beyond traditional administrative support to include recruiting coordination, event planning, and customer and visitor experience. The ideal candidate is a versatile generalist who enjoys wearing multiple hats, takes initiative, and is excited to grow with a rapidly evolving organization.
Responsibilities
- Manage day-to-day administrative and operational needs at the company's San Leandro facility.
- Support calendar management, meeting coordination, and scheduling across a dynamic and fast-paced environment.
- Coordinate conference room scheduling and ensure meetings are properly organized and supported.
- Serve as a welcoming and professional first point of contact for visitors, customers, candidates, and other guests.
- Coordinate facility visits, including scheduling, logistics, and on-site support.
- Help maintain an organized, polished, and highly functional office environment.
- Support recruiting coordination, including scheduling interviews, communicating with candidates, and assisting with the overall candidate experience.
- Assist with planning and executing internal and external events, meetings, and company gatherings.
- Help develop a thoughtful and seamless customer and visitor experience at the facility.
- Take ownership of administrative projects and operational needs as they arise.
- Work cross-functionally with team members across the organization and proactively identify ways to improve processes and efficiency.
- Maintain a high level of professionalism, discretion, organization, and attention to detail.
- 5+ years of experience in an administrative, executive assistant, office coordination, operations, or similarly generalist role.
- Strong organizational skills with exceptional attention to detail and follow-through.
- Warm, polished, and personable with the ability to interact comfortably with employees, executives, candidates, customers, and visitors.
- Highly proactive and resourceful; able to identify what needs to be done without waiting for direction.
- Comfortable working in a fast-paced environment where priorities can shift quickly.
- Strong communication skills and a service-oriented mindset.
- Ability to manage multiple priorities while maintaining a high level of organization.
- Excited to take on a broad range of responsibilities and grow into recruiting, events, and broader operations over time.
- Low ego, adaptable, collaborative, and willing to pitch in wherever needed.
- Professional, discreet, and capable of representing the company with maturity and sound judgment.
Schedule: Onsite 5 days/week
Compensation and benefits: Up to $150k base + benefits.
Pocketbook Agency is acting solely as a recruiting and placement firm for this position and is not the employer of record for this role unless otherwise explicitly stated. All hiring decisions, compensation, benefits, and employment terms are determined by the client employer. By applying, you acknowledge that submission of an application does not guarantee placement or employment.
Pocketbook Agency is an equal opportunity recruiting firm and does not discriminate in its recruiting, screening, or placement practices based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.