Executive Assistant to CEO & Chief of Staff / in Miami Beach, Florida
JOB REFERENCE NUMBER: 2350
POSTED ON Dec 15, 2025 — Executive Assistant BY POCKETBOOK AGENCY
We are seeking an Executive Assistant to provide high-level support to the CEO and Chief of Staff of a private equity firm based in Miami Beach, FL. This is a new position and offers an exciting opportunity to contribute directly to the firm’s operations. The ideal candidate is highly organized, detail-oriented, and able to handle confidential information with direction.
Responsibilities:
Compensation: competitive salary, excellent benefits, PTO, and a discretionary bonus.
Responsibilities:
- Manage complex calendars and schedule meetings for the CEO and Chief of Staff.
- Prepare, organize, and print materials for board meetings, investor updates, and other key events.
- Coordinate travel arrangements and itineraries as needed.
- Ensure company website is up to date with the latest press releases and public communications.
- Draft, proofread, and edit correspondence, presentations, and reports.
- Serve as the first point of contact for internal and external stakeholders.
- Assist with ad hoc projects and special initiatives as assigned.
- Maintain confidential files and records with discretion and integrity.
- 3–5 years of executive assistant experience, preferably supporting senior executives in finance, private equity, or professional services.
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience managing websites or coordinating content updates is a plus.
- Ability to prioritize tasks, multitask, and work under pressure in a fast-paced environment.
- Discretion, professionalism, and strong interpersonal skills.
Compensation: competitive salary, excellent benefits, PTO, and a discretionary bonus.