Executive Personal Assistant for High-Profile Principal / in Miami, Florida


JOB REFERENCE NUMBER: 2302

POSTED ON Nov 6, 2025 — Executive Personal Assistant BY POCKETBOOK AGENCY

We are seeking an intuitive, highly organized Executive/Personal Assistant to support a high-profile principal based in Miami. This role requires exceptional discretion, emotional intelligence, and the ability to seamlessly balance business support, lifestyle management, and household coordination. The ideal candidate thrives in fast-paced environments, anticipates needs before they’re expressed, and acts as a calm, trusted right hand across all areas of the principal’s life.

Responsibilities:
  • Manage complex and rapidly shifting calendars, appointments, calls, and meeting logistics
  • Coordinate domestic and international travel, including private aviation, hotel/villa reservations, ground transport, and detailed itineraries
  • Prepare and organize correspondence, briefings, decks, and confidential materials
  • Serve as liaison between the principal and internal/external stakeholders, ensuring polished communication and appropriate prioritization
  • Handle personal scheduling, wellness, and beauty appointments, reservations, gifting, and special occasions
  • Run errands and manage personal shopping, wardrobe coordination, and packing/unpacking for travel
  • Maintain strong awareness of principal preferences and ensure continuity across environments (home, business, travel)
  • Oversee daily household operations in coordination with domestic staff and property management
  • Schedule vendors, maintenance, repairs, and installations across multiple residences as needed
  • Track household expenses, payments, invoices, and budgets in partnership with accounting or family office
  • Ensure the home environment remains organized, well-stocked, and guest-ready at all times
  • Support planning and execution of small private gatherings, dinners, philanthropic engagements, and seasonal events
  • Prepare principal for travel, social engagements, appearances, and professional obligations
  • Maintain proactive awareness of calendar pacing, preventing overload, and supporting balance
Requirements:
  • 5+ years supporting a UHNW principal, C-suite executive, celebrity, family office, or similarly high-demand environment
  • Exceptional organizational, time-management, and multitasking skills
  • Confident communicator with high emotional intelligence and strong judgment
  • Experience managing household staff and/or property vendors strongly preferred
  • Valid passport; ability to travel and work outside standard hours as needed
  • Discreet, polished, and able to maintain full confidentiality at all times
Schedule: Full-time with flexibility required

Compensation: Up to $150K based on experience

Location: Miami, FL

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