Executive/Personal Assistant to Tech Entrepreneur / in New York , New York


JOB REFERENCE NUMBER: 2155

POSTED ON Nov 3, 2025 — Executive Personal Assistant BY POCKETBOOK AGENCY

We’re seeking a sharp, proactive, and highly adaptable Executive Personal Assistant to support a dynamic entrepreneur leading a fast-paced, high-growth environment. This is a unique opportunity for an experienced EA to play a critical role in both business and personal operations, acting as a trusted partner and strategic right hand. Candidates must be detail-oriented, emotionally intelligent, tech-savvy, and comfortable wearing many hats.

Responsibilities:
  • Manage a complex calendar with precision, scheduling in 15/30/45/60-minute increments
  • Anticipate timing needs and include buffers for in-person meetings
  • Book personal and business travel, appointments, and reservations
  • Coordinate personal scheduling (e.g., weekly PT and yoga, monthly haircuts, and medical appointments)
  • Maintain follow-up lists for outstanding invites and meeting responses
  • Research and purchase household or lifestyle items
  • Track and send thoughtful birthday gifts and other personal touches to contacts
  • Create and share posts on social channels to highlight product launches and updates
  • Monitor and flag relevant DMs and mentions across LinkedIn, Twitter, and email
  • Collaborate with sales to connect with key prospects on social platforms
  • React to and manage replies or mentions appropriately
  • Run payroll and apply monthly commissions
  • Coordinate with legal on administrative filings and contracts
  • Support tax prep and virtual mail management for both personal and business needs
  • Onboard new hires (prepare offer letters, coordinate laptops, initiate Rippling/Deel setups)
  • Manage scheduling and travel logistics for interviews
  • Monitor inbox, flag scheduling emails, CC self on responses, and archive when appropriate
  • Proactively mark spam or low-priority emails to reduce noise
Requirements:
  • 5–10+ years supporting a founder, entrepreneur, or C-suite executive
  • Experience in both personal and business executive support
  • Exceptional organizational, communication, and judgment skills
  • Able to work independently with minimal oversight
  • Willing to get hands-on with both high-level strategy and day-to-day execution
  • Flexible, calm under pressure, and highly responsive
  • Familiarity with tools like Slack, Rippling, Deel, Smartsheet, Google Workspace, and social media platforms
Schedule: This is a full-time role that will require flexibility beyond regular business hours

Compensation: Up to $250K BOE, healthcare benefits, bonus, PTO

Location: NYC

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